Wedding Guest Cost Calculator NZ

This calculator works out what your wedding really costs per guest, and shows how much your guest list drives the final bill. Many of the biggest wedding expenses, including catering, drinks and small extras like favours, scale directly with numbers, so a longer guest list can quietly blow out a budget more than a fancier venue or dress ever would. You enter the number of guests, the catering cost per head, the drinks cost per head, other per-head costs such as favours or the seat, and your fixed costs, things like the dress, venue hire and photography, that stay the same no matter how many people attend. The calculator multiplies the per-head spend across your guest list, adds your fixed costs, and returns the total wedding cost, the cost per guest, and what each extra guest adds to the bill. This last figure is the one most couples underestimate: it shows in hard numbers why trimming names off the list can save more than negotiating with every supplier combined. Use it while finalising numbers, testing a few guest-list scenarios side by side to see whether catering, drinks or headcount moves the total the most. It is a planning estimate built from the figures you provide, so actual costs depend on your suppliers, region and choices; treat the outputs as a guide to shape decisions, not a fixed quote.

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The per-head costs scale with the guest list; the fixed costs do not. Cutting the list saves the per-head amount per guest removed. Estimate only.